XLI FulfillmentSo that your goods can be counted, put away and synced to your stock promptly after they arrive, please complete the following before you ship. The more complete and accurate your information, the faster your inbound goes.
Pre-inbound preparation steps
- Confirm the partnership and provide product information
Once we have agreed to work together, please first send your product data, including:
- Product name
- SKU (product number)
- EAN (product barcode)
- Product photos, so we can verify the physical goods
Products that differ in style, colour or size must have a separate SKU, and the data must match the labels on the physical goods.
- Send the packing list before shipping
Please provide a packing list in Excel format showing the carton number, the SKU, EAN and quantity of the products in each carton, and the total shipped quantity of each product in this shipment.
If a carton contains several SKUs, list the quantity of each SKU separately and mark the matching carton number on the outside of the carton, so it can be checked on arrival.
- Share the shipping details
After dispatch, please send the tracking number or tracking link, the number of cartons or pallets, and the estimated arrival date at the warehouse. If the shipped quantity changes, please update the packing list promptly.
- Check-in and discrepancy check on arrival
When the goods arrive, we check the number of cartons, the products and the actual quantities against your packing list. If we find a quantity difference, a label mismatch or damaged goods, we record it and confirm it with you.
- Put-away and stock sync
Once counting is complete, we put the goods away, record the verified received quantities in the warehouse system, and sync your stock through the integration we have set up with you.
Inbound checklist at a glance
| Stage | What you provide | What we do |
|---|---|---|
| Before shipping | Product name, SKU, EAN, product photos; Excel packing list | Verify the data and prepare to receive |
| After dispatch | Tracking number or link, number of cartons/pallets, estimated arrival | Plan unloading and receiving |
| On arrival | Confirm any discrepancy, label or damage issues | Count against the packing list, record exceptions, put away and sync stock |
FAQ
What product information do I need to provide before shipping to the warehouse?
Product name, SKU (product number), EAN (product barcode) and product photos. Products that differ in style, colour or size need a separate SKU, and the data must match the labels on the physical goods.
What format should the packing list be in, and what should it contain?
An Excel packing list showing the carton number, the SKU, EAN and quantity in each carton, and the total shipped quantity per product. For mixed cartons, list the quantity of every SKU and mark the carton number on the outside.
What shipping details do I need to send after dispatch?
The tracking number or link, the number of cartons or pallets, and the estimated arrival date. If the shipped quantity changes, update the packing list promptly.
What happens if there is a quantity difference or damage on arrival?
We check cartons, products and actual quantities against your packing list. Any quantity difference, label mismatch or damaged goods is recorded and confirmed with you.
XLI Huissen warehouse · a clear inbound process
Have your data ready before you ship and we will count, put away and sync stock against your packing list. To get started or ask a question, get in touch.
Contact us →